PC Tip of the Week: Microsoft Outlook 2007

Posted by Dan St. Hilaire  /  July 15, 2010  /  Outlook   —   1 Comments ↓

Make an Appointment or Meeting Private
1. Create or open the appointment or meeting that you want to make private.
2. On the Appointment tab, in the Options group, click Private.

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PC Tip of the Week: Microsoft Outlook 2007

Posted by Dan St. Hilaire  /  July 8, 2010  /  Outlook   —   No Comments ↓

Propose a New Time for a Meeting

1. In the open meeting request, on the Message tab, in the Respond group, click "Propose New Time".
*Note: If you open the meeting from your calendar, on the Appointment tab, in the Respond group, click Propose New Time.
2. Click either Tentative and Propose New Time or Decline and Propose New Time.
3. Click a time when all invitees are available.
4. Click Propose Time.
5. Click Send.
Microsoft Office Outlook 2007 sends a default message saying that you want to propose a new time but you have tentatively accepted the meeting. You can change this default message to say that you want to propose a new time, and that you are declining the meeting:

1. On the Tools menu, click Options, and then click Calendar Options.
2. In the Use this response when you propose new meeting times list, click the setting that you want.

*Note: You can also change this setting for individual meetings. In the open meeting request, on the Message tab, in the Respond group, click either Tentative and Propose New Time or Decline and Propose New Time. If you open the meeting on your calendar, on the Appointment tab, in the Respond group, click either Tentative and Propose New Time or Decline and Propose New Time.

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Previewing Attachments in Microsoft Outlook

Posted by Dan St. Hilaire  /  May 27, 2010  /  Outlook   —   No Comments ↓

Microsoft Outlook 2007: Preview attachments

When you receive an attachment in a message and want to quickly see what the attachment contains without opening it, you can preview the attachment in the Reading Pane (Reading Pane: A window in Outlook where you can preview an item without opening it. To display the item in the Reading Pane, click the item.) or in an open message. Attachment Preview, a new feature in the 2007 Microsoft Office system, allows you to preview some attachment file types without opening them. Messages that have attachments are identified by a paper clip icon in the message list.

You can preview an attachment in the Reading Pane or from within an open message. The attachment previewers that come with the 2007 Office release are on by default.

* Note: To preview an attached file created in an 2007 Microsoft Office system application, you must have that 2007 Office application installed on your computer. For example to preview a Word attachment, you must have Word installed. To preview an Excel attachment, you must have Excel installed.

Preview an attachment in an open message

1. Open the message that has the attachment. Messages that have attachments are identified by a paper clip icon in the message list.
2. In the open message, click the attachment to preview it.
3. To return to the message body, click the Message button.

Preview an attachment in the Reading Pane

1. In the message list, select the message that has the attachment that you want to preview.
2. In the Reading Pane, click the attachment. If there are multiple attachments, you may need to scroll horizontally to find the attachment that you want.
*Note: A preview might not show the most up-to-date content in the file. To see the most complete, up-to-date content, open the file. For example, you can double-click a .docx attachment to open it in Microsoft Word.
3. To return to the message body, click the Message button.

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Fancy Up Your Email Messages in Outlook 2007

Posted by Dan St. Hilaire  /  April 20, 2010  /  Outlook   —   No Comments ↓

Change the appearance of your e-mail message

Add a background color, gradient, texture, pattern, or picture

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Outlook Thinks I Work Monday through Friday...But It's Wrong

Posted by Dan St. Hilaire  /  February 26, 2010  /  Outlook   —   No Comments ↓

Microsoft Outlook 2007: Change your Calendar Work Days

By default in Microsoft Office Outlook 2007, the work week is set from Monday through Friday with a work day extending from 8 A.M. to 5 P.M.. The first day of the week in Calendar is Sunday.

You can choose the days of the week that are a part of your work week, the time when your work day starts and ends, and the day of the week that you want to be the start of your week.

Change your Calendar work days

1. On the Tools menu, click Options.
2. Click Calendar Options.
3. Under Calendar work week, select the check boxes for the days that are a part of your work week. Clear the check boxes for the days that are not a part of the work week.

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Tags: Outlook

Add Holidays to My Outlook Calendar

Posted by Dan St. Hilaire  /  February 19, 2010  /  Outlook   —   No Comments ↓

Microsoft Outlook 2007: Add Holidays to Calendar

1. On the Tools menu, click Options, and then click Calendar Options.
2. Under Calendar options, click Add Holidays.
3. Select the check box next to each country/region whose holidays you want to add to your calendar, and then click OK.

Note Your own country/region is automatically selected.

If you already added a country's or region's holidays to your calendar, the check box for that country/region is selected in the Add Holidays to Calendar dialog box. If you try to add the same items again, you receive the following message:

Holidays for country/region are already installed. Do you want to install them again?

If you click Yes, the holidays and events are installed a second time, and you see duplicate holiday and event entries.

Note The holiday information that is provided with Outlook includes items during calendar years 2006 through 2012. If you are using a non-Gregorian calendar, items that occur during the same time period are included.

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But I Don't Want a Bajillion Meeting Replies!

Posted by Dan St. Hilaire  /  February 12, 2010  /  Outlook   —   No Comments ↓

Microsoft Outlook 2007: Prevent meeting request replies

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Customize Outlook Reminder Sound

Posted by Dan St. Hilaire  /  February 5, 2010  /  Outlook   —   No Comments ↓

Microsoft Office Outlook 2007: Change the sound played for reminders

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Use Outlook with Comcast E-mail

Posted by Dan St. Hilaire  /  January 25, 2010  /  Outlook   —   No Comments ↓

Use Outlook with Comcast e-mail
(applies to Microsoft Office Outlook 2002 and 2003)

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Automatically Format Certain Messages: Microsoft Outlook 2007

Posted by Dan St. Hilaire  /  January 15, 2010  /  Outlook   —   No Comments ↓

How can I make all messages sent only to me blue?

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Private Meetings and Appointments in Outlook

Posted by Dan St. Hilaire  /  November 11, 2009  /  Outlook   —   No Comments ↓

Make an Appointment or Meeting Private

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Linking Tasks and Contacts in Outlook

Posted by Dan St. Hilaire  /  October 28, 2009  /  Outlook   —   No Comments ↓

Outlook 2007: Link a Task to a Contact

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Create an Electronic Business Card for Your Signature

Posted by Dan St. Hilaire  /  October 8, 2009  /  Outlook   —   1 Comments ↓

Create an Electronic Business Card for Your Signature

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Tip: Outlook 2007; Share Your Schedule via E-Mail

Posted by Dan St. Hilaire  /  August 4, 2009  /  Outlook   —   No Comments ↓

Share Your Outlook 2007 Calendar via E-Mail
If you want to share your calendar with colleagues, here’s how:

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Tip: Outlook 2007 Rules

Posted by Dan St. Hilaire  /  July 8, 2009  /  Outlook   —   No Comments ↓

Microsoft Office Outlook 2007
Run a rule periodically but not all the time

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