Jon Hood

Recent Posts

Live Translated Captions in Microsoft Teams Meetings

Posted by Jon Hood  /  January 5, 2023  /  Microsoft 365, Microsoft Teams   —   No Comments ↓

During a Microsoft Teams meeting, voice or video call, participants can turn on built-in live captions from the meeting controls. Microsoft’s Automatic Speech Recognition (ASR) technology service will detect what is said, who said it, and present real-time captions below the meeting window.

Read More ›

Tags: Microsoft 365, Microsoft Teams

How to Translate a Chat Message to Another Language in Microsoft Teams

Posted by Jon Hood  /  October 27, 2022  /  Microsoft 365, Microsoft Teams   —   No Comments ↓

As multinational companies continue to grow, employees within the same company, division, and even team, may speak different primary languages. The ability for employees to translate messages is incredibly beneficial for effective communication. This can help to foster an inclusive work environment where all employees feel welcome, understood, and respected. Microsoft Teams Chat Translation features allow for fast, clear, and efficient communication.

Read More ›

Tags: Microsoft 365, Microsoft Teams

Microsoft 365 = Change, But Change is Good, Right?

Posted by Jon Hood  /  February 11, 2022  /  Microsoft 365, IT   —   No Comments ↓

Microsoft released news on November 2nd, 2021, that they would be updating the user experience at office.com. Here we are in February, and the user experience has been updated across all tenants as of the end of January 2022.  

In this instance, CHANGE IS GOOD.

Read More ›

Tags: Microsoft 365, IT

How to Create and Manage Microsoft Teams Breakout Rooms

Posted by Jon Hood  /  April 5, 2021  /  Microsoft Teams   —   No Comments ↓

Previously, I shared What You Need to Know about Microsoft Teams Breakout Rooms. If you haven’t read that post, I’d recommend you review it because I shared some important details about who can create Breakout Rooms and I also highlighted some things Breakout Rooms can’t do, currently anyways.  

In this post, I would like to share the step-by-step process for setting up and using Breakout rooms. This post is intended for meeting organizers.

Read More ›

Tags: Microsoft Teams

Microsoft Teams Breakout Rooms: What You Need to Know

Posted by Jon Hood  /  March 22, 2021  /  Microsoft Teams   —   No Comments ↓

Microsoft Teams users, breakout rooms are here! If you’re the meeting organizer and you’re using the Teams desktop app (Windows or Mac) you can create and manage your own breakout rooms in Microsoft TeamsBreakout rooms are an awesome virtual meeting space within a Teams meeting! That’s right, we’re talking online meetings where you can separate the participants into segmented meetings.

Read More ›

Tags: Microsoft Teams

How to Use Microsoft Teams Contextual Search

Posted by Jon Hood  /  December 11, 2020  /  Microsoft Teams   —   No Comments ↓

Even if your file management skills are on point and you’re an organizing master…I’m guessing you still like finding things quickly! Have you ever put an important file “somewhere safe” but can’t remember exactly where that safe place is? I definitely have. In my experience, searching for content instead of scrolling and navigating has saved me time and aggravation.

Read More ›

Tags: Microsoft Teams

How to Customize Channel Tabs in Microsoft Teams

Posted by Jon Hood  /  November 13, 2020  /  Microsoft Teams, 5 Minute Teams Friday   —   4 Comments ↓

I’m always going on and on about how cool I think Microsoft Teams isAll the stuff I need is in one placeFor me, Teams provides little windowpanes that I can look through to navigate my projects and use Office 365 tools efficiently! In today's '5 Minute Teams Friday', I wanted to share how customizing channel tabs in Microsoft Teams allows me to accomplish more than you’d expect!

Read More ›

Tags: Microsoft Teams, 5 Minute Teams Friday

Working with Files in Microsoft Teams

Posted by Jon Hood  /  October 30, 2020  /  Microsoft Teams, Training   —   No Comments ↓

Collaborating with our work content is a behavioral change, and is also a new way to work, with tools that are new to many users. The explosive growth of Microsoft Teams, has enabled business users to communicate from their work offices or work from home locations, giving us to the capability to communicate with our co-workers across locations and an array of devices. Some managers and team members have even set up the virtual water cooler chats, to help keep colleagues stay connected in a virtual “social” setting.

Read More ›

Tags: Microsoft Teams, Training

Introducing '5 Minute Teams Fridays' from KnowledgeWave

Posted by Jon Hood  /  October 9, 2020  /  Microsoft Teams, 5 Minute Teams Friday, Training   —   No Comments ↓

I love Teams! I use it on my work PC, on my laptop, and on my Samsung Galaxy. Teams enables me to stay in contact with my team, and review work content from any location I might need to have access to it. I’m able to view shared support documentation on the go, to provide the best support to the end users that need my help. Microsoft Teams has changed how me, my team at KnowledgeWave, and how people around the world work & collaborate.

Read More ›

Tags: Microsoft Teams, 5 Minute Teams Friday, Training

A Guide to Microsoft Teams Chat Files

Posted by Jon Hood  /  August 24, 2020  /  Microsoft 365, Microsoft Teams   —   No Comments ↓

One of my favorite things about writing blogs like this is to demystify stuff that many of us have been confronted with, especially in a modern workplace. Today, I’ll lay out what you need to know about Microsoft Teams chat files.

Read More ›

Tags: Microsoft 365, Microsoft Teams

How to Use the Microsoft Teams 'Live Events' Feature

Posted by Jon Hood  /  June 16, 2020  /  Microsoft 365, Microsoft Teams, Training   —   1 Comments ↓

What is a Microsoft Teams Live Event?

A Teams live event is the perfect way to connect with people in a one-to-many format in your modern workplace. A typical Teams meeting allows two-way communication between two or more people. However, a Teams live event offers a solution for a much larger audience! 

Read More ›

Tags: Microsoft 365, Microsoft Teams, Training

2 Microsoft Teams Presenting Tips

Posted by Jon Hood  /  April 27, 2020  /  Microsoft 365, Microsoft Teams, Training   —   No Comments ↓

With the recent shift to 'working from home', many businesses have been utilizing Microsoft Teams to host their organizations' daily meetings. Teams is a free collaboration tool (with no commitments) offered by Microsoft. The free version of Teams offers unlimited chat, video calling, file sharing, storage, and more. In this blog post, I wanted to share these two educational video tutorials focused on presenting information when using Teams. 

Read More ›

Tags: Microsoft 365, Microsoft Teams, Training

Top Five Benefits of Microsoft Office 365 SharePoint and OneDrive

Posted by Jon Hood  /  August 5, 2019  /  Microsoft 365, SharePoint, OneDrive   —   2 Comments ↓

Combining the forces of Microsoft Office 365 SharePoint Online and OneDrive for Business can give your company a powerful communication and information exchange system. You can easily share and store files, comply with security requirements, and give your enterprise the tools it needs for enhanced business processes. Migrating to Office 365 with SharePoint and OneDrive can yield several important benefits, including the following top five.

Read More ›

Tags: Microsoft 365, SharePoint, OneDrive

What to Do When Your Boss Says No One's Using Office 365 – and You Led the Deployment

Posted by Jon Hood  /  November 28, 2018  /  Team Leaders / Managers, Workplace Culture, Training   —   No Comments ↓

Deploying Microsoft Office 365 is bound to fall flat at your workplace if you don’t pair the launch with proactive employee training. One mistake many organizations make is assuming implementation equals adoption. In reality, these are two separate feats and they require the same amount of attention from the implementation team. If the Office 365 engagement rate dissatisfies your boss and you were the one in charge of migration, take the following steps to get your team on board with the new platform.

Read More ›

Tags: Team Leaders / Managers, Workplace Culture, Training

Getting to Know Office 365: Calendar Like a Pro

Posted by Jon Hood  /  December 21, 2016  /  Outlook, Microsoft 365   —   8 Comments ↓

Now that you have Office 365, what does that mean for your usage of Outlook, and particularly your calendar? It means good things, my friend.

Read More ›

Tags: Outlook, Microsoft 365